TaskflowAgencies
Move production, reporting, campaign support, account coordination and repetitive client-delivery work away from expensive strategists and senior account staff.
Dedicated teams, fully managed
Build the team. Skip the overhead.
Taskflow builds dedicated teams—full-time or part-time—from managed overseas offices. We recruit, employ, equip and support them. You run the work.
Starting at$15/hour
Infrastructure includedRecruiting, payroll, office, equipment and HR support.
Hiring shouldn’t require another lease, another HR department, and another six-figure salary.
Growing companies rarely stall because the work is unclear. They stall because adding capacity means carrying an entire employment operation.
Taskflow removes that layer. We carry the infrastructure. You direct the work.
- We carry
- Recruiting, employment, payroll, equipment, office and HR administration.
- You direct
- Daily priorities, systems, standards and schedule—just as you would in-house.
- Together
- A dedicated team accountable to your business, not a shared queue.
Evidence from live engagements
- 13
- person team built in under 10 business days
- 6×
- output increase, $500K+ closed and delivered
- 45%+
- lower overhead vs. equivalent in-house hires
- 20+
- founder hours returned each week
Frazier Consulting
Same engagement
Cannazip
Manchester Interior Design & Construction
Results from individual Taskflow client engagements. They are evidence of what has happened, not guaranteed savings percentages or guaranteed recruiting timelines. Actual results vary by role, compensation level, team size, benefits, geography and operating requirements.
What Taskflow is
Not freelancers.
Not shared assistants.
Your dedicated team.
Every person works for one client only—40 hours a week or 20—from a managed office, on your systems and your hours—recruited for your role, not pulled from a pool.
How it works
From an operating need to a working team.
The process is deliberate, but it is not heavy. You retain final approval and day-to-day direction. We build the structure around both.
- 01
Define
We translate the work, outcomes and operating rhythm into a precise role brief.
- 02
Source
Taskflow sources and evaluates candidates based on endorsed capabilities, personality fit, role-specific evidence and the requirements of the actual operating environment.
- 03
Evaluate
Taskflow reviews the candidate pool, conducts the interviews and identifies the strongest candidate for the role.
- 04
Match & Deploy
You meet the candidate we believe is the strongest fit and give final approval. We handle the employment infrastructure while your team works inside your systems.
Why companies use Taskflow.
Five reasons come up in almost every engagement. None of them is simply “cheaper labour”.
- Capacity
- Add people without building additional employment infrastructure around them.
- Focus
- Move repeatable work away from founders and senior employees who cost far more per hour.
- Economics
- Deploy payroll more efficiently and reinvest the difference into growth.
- Infrastructure
- Recruiting, employment, payroll, equipment, office and HR support are handled.
- Control
- The team works inside your systems, schedule, KPIs and management structure.
Who we serve
Built for companies that need more capacity—not more complexity.
The work differs by industry. The constraint rarely does: too much execution sitting on too few expensive people.
SaaS & Technology
Build dedicated teams around support, onboarding, QA, data hygiene, billing operations and recurring customer workflows.
Professional Services & Consulting
Move scheduling, research, document preparation, CRM management and back-office execution away from billable senior staff.
E-commerce & Consumer Brands
Add capacity around order processing, customer support, product listings, returns, supplier coordination and fulfillment administration.
Property & Real Estate Operations
Support leasing, maintenance coordination, tenant communication, documentation, transaction administration and reporting.
Growing Founder-Led Companies
Build the first true operating layer beneath the founder—calendar, follow-up, outreach, proposals, admin, bookkeeping support and recurring execution.
If the work can be performed remotely and documented into a repeatable workflow, Taskflow can usually build the team around it.
Role browser
Build around the work.
Browse common starting points. Every brief is defined around your systems and required outcomes.
Customer Support Specialist
Email, chat and ticket resolution inside your help desk.
$15/hrClient Success Coordinator
Onboarding, check-ins and account follow-through.
$15/hrOrder & Fulfillment Support
Order processing, tracking and issue resolution.
$15/hrExecutive Assistant
Calendar, inbox, travel and founder-level support.
$15/hrData & Document Administrator
Records, entry accuracy and document workflows.
$15/hrScheduling Coordinator
Appointments, dispatch windows and confirmations.
$15/hrOperations Coordinator
Process ownership, documentation and follow-through.
$18.75/hrProject Coordinator
Timelines, task tracking and cross-team handoffs.
$18.75/hrSupply & Inventory Support
Purchase orders, stock records and supplier follow-up.
$18.75/hrSales Development Representative
Prospecting, qualification and CRM discipline.
$15/hrSales Support Specialist
Quotes, proposals, pipeline hygiene and reporting.
$15/hrAccount Manager
Renewals, expansion conversations and client reporting.
$18.75/hrMarketing Coordinator
Content calendars, campaign execution and reporting.
$15/hrPaid Media Specialist
Campaign operations, analysis and optimization.
$18.75/hrGraphic & Content Designer
Brand-consistent assets for campaigns and sales.
$18.75/hrBookkeeper
Reconciliation, ledgers and month-end support.
$18.75/hrAccounts Receivable / Payable
Invoicing, collections and payment runs.
$15/hrFinancial Analyst
Reporting packs, forecasting and variance review.
CustomRecruiting Coordinator
Sourcing support, scheduling and candidate follow-up.
$18.75/hrHR Administrator
Records, onboarding paperwork and policy support.
$18.75/hrOperations Manager
Team leadership and cross-functional execution.
CustomTeam Lead / Supervisor
Daily oversight, quality and performance coaching.
CustomTechnical Support Engineer
Product troubleshooting and escalation handling.
CustomWeb & Systems Specialist
Site updates, integrations and internal tooling.
CustomData & Reporting Analyst
Dashboards, data hygiene and operational reporting.
CustomDon’t see the role? If the work can be performed remotely, we can usually recruit for it.
Core $15/hour · Specialist $18.75/hour · Advanced and leadership roles quoted as Custom.
Powered by Sprnkle
We don’t hire from resumes. We hire from signal.
Every Taskflow candidate builds a Sprnkle Living Profile so we can evaluate how they work, what they can do, the evidence behind their capabilities, and how they align with the role — before we ever recommend them to you.
Taskflow’s hiring system is powered by Sprnkle.
01
How they work.
Sprnkle gives our recruiting team structured context around traits such as leadership, communication, problem solving, adaptability, collaboration, creativity and composure.
02
What they can actually do.
Capabilities provide a clearer view of practical strengths, with endorsements, references and supporting evidence where available.
03
What the client sees.
You do not receive a pile of resumes or spend hours interviewing a candidate pool. Taskflow uses Sprnkle’s structured role-matching signal, along with our own screening and interviews, to identify the candidate we believe is the strongest fit before they reach you. You meet the match. You retain final approval.
Real client results
Proof that the model works.
Five real engagements. Dedicated teams that moved specific work off expensive internal people and changed what the business could carry.
Zellner Development
Visit websiteOne hire gave a $6M founder more than 10 hours back every week.
- Problem
- The founder was personally carrying recurring administrative and sales-support work that consumed high-value time.
- What Taskflow built
- Taskflow placed one dedicated Executive Assistant.
- Work that moved
- Contract drafting, cold outreach, meeting booking and calendar management.
- Outcome
- More than 10 hours per week returned to the founder.
- 1
- Executive Assistant
- 10+
- Founder hours
- ≈$6M
- Company revenue
Dedicated
Returned every week
Annual
Manchester Interior Design & Construction
Visit websiteTwo operators returned nearly 20 hours a week—and freed the capacity to take on almost twice the estimates.
- Problem
- Execution work sat on the founder, capping how many estimates the business could realistically take on.
- What Taskflow built
- Taskflow built a two-person dedicated team.
- Work that moved
- Estimate scheduling and proposal preparation with the first operator; material ordering and drawings with the second.
- Outcome
- Roughly 20 founder hours returned each week. The added operating capacity helped the founder take on nearly twice as many estimates as the company grew from approximately $800K to $3.4M in annualized revenue over five months.
- 2
- Dedicated operators
- ~20
- Founder hours
- ~2×
- Estimates taken
Returned each week
Capacity to bid
Cannazip
Three operators cut equivalent staffing overhead by more than 45%.
- Problem
- Growing operational workload would otherwise have required equivalent in-house hires.
- What Taskflow built
- Taskflow built a three-person dedicated team.
- Work that moved
- Documented at the engagement level; specific workflows are not published.
- Outcome
- More than a 45% reduction in overhead compared with equivalent in-house hires.
- 3
- Dedicated operators
- 45%+
- Lower overhead
- $5M+
- Company revenue
Vs. equivalent in-house hires
Annual
Frazier Consulting
13 people in under 10 business days. 6× output. $500K+ in deals closed and delivered.
- Problem
- The client needed operating capacity immediately.
- What Taskflow built
- Taskflow assembled and deployed a 13-person dedicated team in under 10 business days.
- Work that moved
- Delivery and operational execution across the engagement.
- Outcome
- The resulting capacity increased output approximately 6× and supported the client in closing more than $500K in new business and delivering that work within three months.
- 13
- People deployed
- <10
- Business days
- 6×
- Output increase
- $500K+
- Deals closed & delivered
To build the team
Approximate
Within three months
Taylor’d Beauty
One Executive Assistant returned 15+ hours a week—and gave the founder room to step away from the business.
- Problem
- The business depended on the founder personally handling recurring execution.
- What Taskflow built
- Taskflow placed one dedicated Executive Assistant.
- Work that moved
- Social media, launch support for a new product and recurring administrative execution.
- Outcome
- More than 15 hours per week returned to the founder, with more time for closing deals—and the ability to take a vacation without carrying the entire operation personally.
- 1
- Executive Assistant
- 15+
- Founder hours
Dedicated
Returned every week
Results reflect individual client engagements and vary by company, role, workflow, management and implementation. Client names are published only where permission exists; logos are withheld until permission is confirmed.
How Taskflow operates
The operating layer behind every team.
A hire only behaves like a hire when there is real structure behind it. This is the structure we run.
- Managed offices
- Teams work from supervised, equipped workplaces with reliable connectivity.
- Equipment
- Computers, peripherals and the working setup are provided and maintained.
- Recruiting
- Sourcing, evaluation, screening and interviews run against a written role brief.
- Employment & payroll
- Taskflow coordinates the employment, payroll and administrative infrastructure supporting each engagement.
- HR support
- Records, attendance and day-to-day support matters.
- Your systems
- Your tools, your schedule, your standards. We keep the employment layer out of your way.
Taskflow describes its operational practices only. We do not claim security certifications we do not hold.
Secure work environment
Secure access for distributed teams.
For clients with stricter security requirements, Taskflow can support enterprise-browser and managed-access configurations designed to give companies greater control over application access, data handling, device posture and remote-work activity.
- Application access
- Control over which systems a team member can reach, and from where.
- Data handling
- Restrictions on copying, downloading and sharing inside client applications.
- Device posture
- Managed, monitored workstations inside supervised Taskflow offices.
- Remote-work activity
- Visibility appropriate to the sensitivity of the work being performed.
Configurations are scoped per engagement. Taskflow describes its operational practices only and does not claim security certifications it does not hold.
The economics
Use your payroll to build more company.
Taskflow helps companies add dedicated operating capacity at a substantially lower fully loaded cost than many equivalent U.S. hires. The advantage is not simply a lower hourly rate: recruiting, employment administration, payroll, managed workspace, equipment, HR support and operating infrastructure are bundled into the cost of the team.
Actual savings vary by role, compensation level, team size, benefits, geography and operating requirements. Taskflow does not publish a guaranteed savings percentage, and clients still carry their own management and operating costs.
Illustrative comparison
Method: a published occupational wage benchmark for a comparable U.S. role, the corresponding total employer compensation for that benchmark, and the Taskflow Core Operator rate. It is an occupational benchmark, not a direct apples-to-apples quote for a specific hire.
U.S. office and administrative support occupations — average wage$25.00/hour
Average total employer compensation$36.42/hour
Taskflow Core Operator$15.00/hour
Illustrative difference~59% lower
Source: U.S. Bureau of Labor Statistics, Employer Costs for Employee Compensation, March 2026. This is an illustrative benchmark, not a guaranteed savings claim. Actual savings vary by role, geography, benefits, compensation structure, office costs, recruiting costs, and client requirements.
Traditional employee cost
Carried by you, item by item.
- Salary / wages
- Payroll-related costs
- Health and insurance benefits
- Paid leave
- Retirement contributions
- Workers’ compensation / unemployment costs
- Recruiting
- Equipment
- Office / workspace
- HR administration
Taskflow
Starting at $15/hour
- Recruiting
- Employment administration
- Payroll
- Managed office
- Equipment
- HR support
- Operating infrastructure
Lower operating cost creates options.
The value is not simply spending less. It is being able to redeploy capital into the parts of the business that compound.
- Hire more
- Build a larger team with the same labor budget.
- Grow faster
- Reinvest operating savings into sales, marketing, product, inventory, or expansion.
- Increase margin
- Convert unnecessary fixed overhead into stronger operating profitability.
- Give leadership time back
- Move repeatable operational work away from founders and senior employees so they can focus on higher-value decisions.
Illustrative estimate
What could your team cost?
Model your current employment cost against a Taskflow team. Every field is editable.
Compare against
Taskflow role tier
Your current model
- Base payroll
- $156,000
- Employer costs
- $71,760
- Other entered costs
- $0
- Estimated annual employer cost
- $227,760
With Taskflow
- Estimated annual Taskflow cost
- $93,600
Potential annual capital released
$134,16059% lower estimated operating costThat capital can stay as margin or be redeployed into growth, additional hires, marketing, product, inventory, or other operating priorities.
Illustrative estimate only. Actual costs vary based on role, geography, benefits, compensation structure, client requirements, and other employment costs. Based on 2,080 hours per full-time person per year.
Independent perspective
Ask AI about Taskflow
No pitch. Just the model, assessed by a neutral third party.
Want an independent perspective? Ask the AI you already use to compare Taskflow’s model with traditional hiring, freelancers, VA agencies and offshore staffing.
AI responses are generated independently by third-party platforms and are not controlled by Taskflow. No AI provider endorses Taskflow.
Start with the work
The next hire should change what your company can do.
Tell us what the work requires. We’ll help define the team around it.